HR/Office Assistant (Full-time or part-time)

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Why VMRay

You have a passion for HR and operational topics and want to contribute with your skills and background? You want to work in a dynamic and international environment with talented and highly qualified professionals? Regular exchange and international cooperation with your colleagues is important for you? Then look no further and apply now!

Your Responsibilities
  • Add users for various accounts (e.g. TriNet) and lead employee benefits briefings and introduction to the HR-System during the on-boarding of new hires

  • Support the HR team regarding processing offer letters and reference checks

  • Coordinate insurance processes and act as the first point of contact (internally as well as externally) in insurance related subjects

  • Reconcile and process monthly invoices from vendors or other invoices and forward for payment approval

  • Assist in legal compliance requirements

  • Sort, and distribute incoming mail; prepare outgoing mail for distribution and shipments

  • Perform work related errands as requested such as going to post office, etc.

  • Monitor incoming emails and answer or forward as necessary

  • Assist in making travel arrangements (e.g. transportation and accommodations) and assist in review of travel and expense reports  

  • Coordinate and organize appointments and meetings for the Sales team

  • Assist with event planning and implementation (e.g. marketing events, company events etc.)

  • Provide general administrative support and assistance on projects as required 

Our Requirements
  • Previous work experience within an office setting in an administrative or HR role desired

  • Ability to deal effectively and courteously with a diverse group of internal and/or external customers

  • Must be adept at working in a fast-paced environment, demanding strong organizational skills

  • Must be familiar with standard office equipment and well versed in using MS Office suite

  • Live in the greater Boston area

  • Full-time or part-time possible (20h) 

  • greater Boston area 

Interested? Fill in our form

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